Terms and Conditions for Judy Mann Photography
Effective 1st December 2024
1. Bookings and Payment terms
1.1 Deposit
A 20% non-refundable deposit is requited to secure your booking with Judy Mann Photography. This deposit is due at the time of booking and will be applied to the final balance. This deposit is non-refundable in the event of cancellation.
1.2 Full Payment
Full payment for photography services is due 14 days before the scheduled session/event. Failure to make payment by this time may result in the cancellation of the booking and forfeiture of the deposit unless otherwise discussed with Judy Mann Photography.
1.3 Payment methods
Payments are accepted by bank transfer only.
1.4 Cancelations and rescheduling
In the event of a cancellation by the client, the 20% deposit is forfeited.
Rescheduling to a different date is allowed if requested at least 7 days prior to the original event date, and the deposit may be transferred to the new date, subject to availability. If the session is rescheduled on the day due to poor weather at the discretion of Judy Mann Photography, the deposit will be transferred to a different date.
2. Deliverables
2.1 Included Services:
Judy Mann Photography will provide high-quality images and videos of your event or session. The specific deliverables will be outlined in the invoice.
2.2 Delivery Timeframe:
Final photos and videos will be delivered within 2 weeks after the event. During busy periods, this delivery time may extend to up to 4 weeks, which will be clearly stated on the invoice.
2.3 Editing and Revisions:
All images and videos will be professionally edited to ensure high-quality, crisp, and dreamy results.
Please note that revisions are not offered as part of the service. If you have concerns or questions about the final product, please reach out, and we will advise further.
3. Copyright & Usage Rights
3.1 Copyright Ownership:
Judy Mann Photography retains full copyright to all images and videos produced during the session or event. The client is granted a personal, non-commercial license to use the images and videos for personal use only. Please contact Judy Mann Photography for commercial permission.
3.2 Promotional Use:
Judy Mann Photography reserves the right to use photos and videos from your session for promotional purposes, including on our website and social media platforms. If you prefer that no images be used for promotional purposes, you must notify us in writing prior to the event.
3.3 No Alterations:
We invest significant time and effort into editing each image. We kindly ask clients not to apply filters or edit the photos on their own. Altering the images may compromise the quality and the integrity of the final product.
4. Liability & Indemnity
4.1 Unforeseen Circumstances & Failure to Perform:
In the event that the Photographer is unable to perform this Agreement due to fire, casualty, strike, illness, or any other cause beyond the control of the parties (including, but not limited to, technical malfunctions, equipment failure, or loss of photographic materials), the Photographer shall return any funds previously paid by the Client, but shall have no further liability with respect to this Agreement. This limitation on liability also applies in the event that photographic materials are damaged in processing, lost through camera malfunction, lost in transit, or otherwise lost or damaged through no fault of the Photographer.
In the event the Photographer fails to perform the services under this Agreement for any other reason, the Photographer's liability shall be limited to an amount not exceeding the retail value of the Client’s order.
4.2 Client Responsibilities:
The client is responsible for obtaining any necessary permissions for locations or subjects (e.g., private venues, minors) where photography will take place. The client agrees to ensure that all participants are aware that they are being photographed and agree to the terms outlined.
4.3 Guest Obstruction:
The Photographer will make every reasonable effort to capture the best possible images during the event. However, the Photographer is not responsible for any obstructions caused by guests, such as individuals walking into the aisle or guests using phones or tablets to take their own photos. While we will do our best to work around such obstructions, we cannot guarantee that all moments will be captured perfectly if guests interfere.
We recommend informing guests beforehand to avoid obstructing key moments, such as the ceremony and group photos.
4.4 Working Hours & Overtime:
The Photographer will provide services only for the hours specified on the invoice. Any additional time requested by the Client beyond the agreed-upon hours will be subject to availability and an additional overtime fee. While we will do our best to accommodate any extra time, please note that overtime is not guaranteed and is dependent on our schedule and other commitments.
Overtime Rates:
If the Client requests additional hours during the event, overtime rates will apply. The current overtime rate is $250 per hour. This rate will be applied for any time worked beyond the hours specified in the original agreement and confirmed via the invoice.
Overtime charges will be invoiced separately and must be paid before the final delivery of the photos and videos.
5. Event-Specific Information
5.1 Wedding Photography:
For wedding photography, clients are required to supply a shot list, schedule, and any specific preferences no later than 3 days before the event. This is to ensure that the photographer can adequately prepare and meet the client’s expectations.
5.2 Photographer Breaks:
For sessions lasting 5 or more hours, the Photographer will require a 30-45 minute break to eat away from the guests. This break will be scheduled at the Photographer's discretion to ensure minimal disruption to the event and to allow the Photographer to remain refreshed and focused. The Client agrees to provide appropriate time and space for the Photographer to take this break. If the Client has a preferred time for the break, it must be communicated in advance.
6. Miscellaneous
4.5 Entire Agreement & Acceptance of Terms:
By booking and paying the invoice for services provided by Judy Mann Photography, the Client acknowledges and agrees to all terms and conditions outlined in this agreement. Payment of the invoice is considered an acceptance of these terms, and both parties are bound by the conditions specified here.